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York University Libraries invite applications for the position of Adjunct Archivist with the Clara Thomas Archives & Special Collections. This is a one-year, contractually limited appointment.

York University is known for championing new ways of thinking that drive teaching and research excellence. Through cross-discipline programming, innovative course design, diverse experiential learning and a supportive community environment, our students receive the education they need to create big ideas that make an impact on the world. Located in Toronto, York is the third largest university in Canada, with a strong community of 53,000 students, 7,000 faculty and administrative staff, and more than 295,000+ alumni.

The Clara Thomas Archives & Special Collections is a small but dynamic department of York University Libraries, and is located in the Scott Library on the Keele campus.  Its archival holdings consist of more than eight kilometres of university records and private papers, including an extensive collection of non-textual materials.  Special Collections has over 90,000 items of published Canadiana and other works.  Additional information on holdings and services can be found at:

The Adjunct Archivist works within a collaborative team environment, and will report to the Head of the department. The incumbent will be responsible for:  appraisal, arrangement, description, and physical processing of archival records in a wide variety of formats (including born-digital documents); development of digital content to promote the discovery and use of these records; provision of reference services in an academic setting; and instruction in archival literacy. The incumbent will participate in the work of the Libraries’ committees as appropriate, and will pursue scholarship, professional development, and service.

•    Master’s degree in archival studies from a graduate programme meeting the Association of Canadian Archivists’ Guidelines for the development of a two-year curriculum for a Master of Archival Studies or MLS (or equivalent) with concentration in professional archival education, with a graduation date of November 2013 or later.
•    Demonstrated expertise in processing and providing access to archival records within an automated work environment, including working knowledge of the Rules for Archival Description.  Experience with AtoM would be an asset.
•    Demonstrated expertise in using computer applications to create electronic material to promote use of archival records, such as digital facsimiles of paper-based documents, virtual exhibits, and web-based guides to holdings.
•    An understanding of copyright and privacy legislation and its application to archival holdings and reference services.
•    Knowledge of preservation standards and best practices.
•    Demonstrated project management skills, including the ability to manage detail-oriented workflow with a high degree of accuracy.
•    Excellent oral and written communication skills.
•    Excellent organizational, analytical and interpersonal skills.
•    Ability to work independently and in collaboration with others.
•    Ability to undertake physical processing and handling of records.
•    Ability to manage a complex workload in a timely, effective manner with minimum supervision.

Librarians and archivists at York University have academic status and are members of the York University Faculty Association bargaining unit (  Salary is commensurate with qualifications.  The position is available from January 1, 2017.  All York University positions are subject to budgetary approval.

York University is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, within its community. The AA program, which applies to Aboriginal people, visible minorities, people with disabilities, and women, can be found at or by calling the AA office at 416-736-5713. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Temporary entry for citizens of the U.S.A. and Mexico may apply per the provisions of the North American Free Trade Agreement (NAFTA) or citizens of Chile may apply per the provisions of the Canada Chile Free Trade Agreement (CCFTA).

York University’s resources include centres relating to gender equity, race and ethnic relations, sexual harassment, human rights, and wellness. York University encourages attitudes of respect and non-discrimination toward persons of all ethnic and religious groups, regardless of gender or sexual orientation.  

Deadline for the submission of applications is November 25, 2016. Applications should include a covering letter that relates qualifications to the requirements of the position, as well as a current curriculum vitae. Applications should be sent by mail, email, or fax to:

Chair, Archivist Appointment Committee
York University Libraries
516 Scott Library
4700 Keele Street
Toronto, Ontario  M3J 1P3
Fax: 416-736-5451
Email: [log in to unmask]

Applicants should also arrange for three referees to send letters of support directly to the Chair, Archivist Appointment Committee by November 25, 2016 using the contact information listed above.

University Librarian's Office
York University Libraries