University of Toronto
Job Posting
United Steelworkers of America (USWA)
The University of Toronto is strongly committed to diversity within its community. The University especially welcomes applications from visible minority group members, women, Aboriginal persons, persons with disabilities, members of sexual minority groups, and others who may contribute to the further diversification of ideas.
Job Posting No.:
Position Status:
Posting Date:
Closing Date:
July 12, 2005
July 22, 2005
No late applications
will be considered.
Position Title:
Pay Scale Group:
In-Program Placement Coordinator and Registrar
Faculty of Information Studies
Hiring Rate:
$44,853 with an annual step progression to a maximum of $57,315
Appointment Type:
Budget - Continuing
Position Summary:
Under the general direction of the Assistant Dean, and working with appropriate Faculty members and committees, the incumbent is responsible (A) for the faculty's in-program placement operations (practica, internships, studio placements, etc.), and (B) for implementing and ensuring best practices for procedures for student admission, registration, financial aid, enrolment, program progress, completion, and awards. As In-Program Placement Officer, responsible for administering in-program student placement programs, including practica, internships, studio placements, etc., by: (i) developing appropriate placement opportu-nities, working with Graduate Coordinator and faculty members; (ii) communicating with and guiding potential/current students using detailed program and course content knowledge, knowledge of industry and professional practices, trends and needs, and judgement of academic and educational appropriateness of placement possibilities; (iii) ensuring academic appropriateness and integrity of all placement positions; (iv) overseeing administrative details of student qualifications, assignments, placements, evaluation and reports; (v) maintaining professional relations and linkages with placement partners; (vi) monitoring the balance of academic requirements/standards with partners' needs; and (vii) working with other faculty administrators and faculty members to ensure best practices and integration of in-program placements with the rest of the Faculty's academic programs. As Registrar, responsible for: (i) maintaining and ensuring overall integrity of student records; (ii) reviewing all applications and presenting organized files to Admissions Committee; (iii) implementing admission decisions and enrolling successful applicants; (iv) implementing student financial assistance decisions (awards & fellowships; OSAP; bursaries, emergency loans, etc.); and (v) maintaining online records of student progress from admission through completion.
Minimum Qualifications
Graduate degree in Information Studies or cognate discipline.

At least 3 - 5 relevant professional work experience including both: (i) experience as a professional in an information-related field, and (ii) proven experience in planning and marketing collaborative initiatives. Demonstrated experience in building relationships and collaborations with commercial, professional, educational, and public institutions. Proven ability to administer programs.

Excellent organizational, communication, and technical skills, including: (i) well-developed analytical skills, efficient problem-solving abilities, and sound technical and professional judgement; (ii) ability to oversee and implement complex record systems in an efficient and effective manner; (iii) ability, as a highly competent and professional representative of the Faculty, to initiate contacts, establish working relations, and oversee projects with a wide variety of Faculty partners, both inside and outside the University, in regards to in-program student placement programs; and (iv) facility with spreadsheets, databases, word processing, University record systems (including ROSI), document preparation systems, and web design software, including abilities to set up and use online forms.

In-depth knowledge of information studies, institutions of cultural record (libraries, archives, museums, etc.) and related industry trends and professional needs; constructive, collegial, and highly professional manner; ability to apply judgment to the concerns of students, faculty members, and placement organizations; ability to handle exceptions (e.g., based on knowledge of precedents); ability to troubleshoot; ability to work with complex details quickly, thoroughly, and accurately; ability to interpret and apply complex University policies. Superior initiative, efficiency, communication skills, professional tact, confidentiality, and compassion. Substantial ability to handle inter-organizational professional relations, and to work with and oversee use of complex paper and computer systems.

Please submit
Résumé and
Cover Letter to:
Rebecca Ko
OISE/UT Professional Faculties North Human Resource Services
252 Bloor St. West, 8th Floor
Toronto, ON M5S 1V6
University of Toronto
Fax: 416-971-2801
E-mail: [log in to unmask]
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The University of Toronto thanks all applicants for their interest. However, only those applicants considered for a job posting will be contacted.