APLA
Standing orders 2005 revision
The following changes will be presented at the OGM in Halifax May 26-29, 2005

 Standing Order 3.05

present version: The executive shall set an amount annually to support the attendance at Fall and Winter executive meetings of the officers, the Secretary and the Editor of the Bulletin. APLA will pay the expenses of the Associationís President for the APLA confernece at which he or she presides.

revised version: The executive shall set an amount annually to support the attendance at Fall and Spring (2) meetings of the officers, the Secretary and one Editor of the Bulletin.  APLA will pay the expenses of the Associationís President for the APLA Conference at which he or she presides.


Standing Order 3.10

present version: Records of the APLA Memorial Trust Fund shall be examined by the Financial Examiner annually.

Revised version: Records of the APLA Memorial Trust Fund and the Carin A. Somers Scholarship Trust Fund shall be examined by the Financial Examiner annually.


Standing order 5.01 Terms of reference

add: To serve as trustees and administer the Carin A. Somers Scholarship Trust Fund and submit a detailed financial statement at the conclusion of the fiscal year.

Explanation: This is necessary since the bank is no longer controlling the fund.


A reminder: This would mean that the financial statements for the annual conference (Standing Order 3.14 the financial report for each conference is suppose to be "appended" to the main financial report), and the two funds would be presented at the OGM  with the regular operating budget.

Standing Order 5.06 (Terms of reference)

present version: to recommend to the executive the appointments of the Editor, Managing editor and Advertizing editor of the Bulletin.

Revised version: to recommend to the executive the appointment of the editors of the Bulletin.

6.02 APLA Memorial Awards Committee

Present version: Terms of reference:

to solicit contributions to the APLA Memorial Awards Fund

to select the award recipients

 

Revised version:

Terms of reference:

To solicit applications to the APLA Memorial Award Fund.

To select the award recipients.

Membership:

The Committee shall consist of four Members and one Convenor.

The Convenor and Members shall be appointed by the Committee on Committees and Interest Groups when necessary. (Standing Order 5.02)

The President shall be an ex-officio member. (Standing Order 4.05)

After three years the convenorship will normally rotate to another province. (Standing Order 4.04)

Members may serve up to three years on the Committee.

Members or Convenor will step down if a conflict of interest arises.

Terms of the award:

The award supports the project of any APLA member who successfully proposes to contribute to their professional development, as well as to the library profession as a whole, through research. 

Applications will be judged based on various criteria including, but not limited to: clarity of the proposal, originality, creativity, budget outline, stated/implied impact on profession, and the dissemination of results.

Award recipients will submit a report after completing their research to be published in the APLA Bulletin.

Form of the Award:

The amount of the award shall be the interest accumulated by the Memorial Award Trust. Up to $1,000 will be awarded annually.

Normally, only one award will be given in each year.

Procedures:

The Treasurer will notify the Convenor of the exact amount to be awarded prior to the deadline for applications.

Applications will be solicited through appropriate means, such as advertisements in the APLA Bulletin and over relevant regional listservs.

The deadline for applications shall be March 15.

Each application must include a letter outlining the research proposal, a detailed budget, and current curriculum vitae.

Applicants from previous competitions may re-apply.

The Executive will be asked to approve the recommendation of the Committee at the Spring Executive meeting.

The Convenor will communicate results to all applicants in writing following the decision from the Executive.

The Convenor will provide the Treasurer with mailing information to send monies to the award recipient.